Delegate Access is a more advanced feature than just sharing your Outlook folders. If you want to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf, you must use Delegate Access.
- Your mail must be delivered to your mailbox on the Exchange server, not to a Personal Folder file (.pst) on your computer.
- You and the delegate must use the same version of Outlook.
- In Outlook go to the File tab, choose Info, then under Account Settings, choose Delegate Access.
- Click Add.
- Under Search, enter the name of the delegate to whom you want to grant permissions.
- To add multiple delegates simultaneously, hold down CTRL and click their names in the Name list. The permissions you select will apply to all of the delegates.
- Click Add, click OK, and then click a type of permission for each Outlook folder to which you want the delegate to have access.
- If you want your delegate to see items that you have marked private, select the Delegate can see my private items check box.
- Click OK, then OK again.