Library Council - terms of reference

C.L.A.M. #28 (Re-issued DRAFT)
November 2007

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MEMO TO: Members, Library Council

FROM: Carole Moore, Chief Librarian

RE: Library Council

The Library Council shall be a body of appointed and elected members formed to advise the Chief Librarian of the University of Toronto.

Meetings shall be held at least monthly (except for July and August) and shall be announced in the Staff Update. Meetings shall be open to all Library Staff.

  1. Regular Members
    1. Senior Staff
      The representation from Senior Staff shall be determined each year at the discretion of the Chief Librarian.
    2. Elected members
      Elected members shall include ten Union staff, and eight Non-Union staff (other than Senior Staff).
    3. The Chair of each standing committee of Library Council shall be a member.
  2. Assessor Members

    Chief Librarian of the University
    Chair, Advisory Committee on the University of Toronto Library System
    Librarian, University of Toronto at Mississauga
    Librarian, University of Toronto at Scarborough
    Two members appointed by the Council of Campus Libraries
    One member for Information Commons (appointed by the Director)

  3. Membership - eligibility, appointment, terms of office

    Elected membership in the Council shall be for a two-year term. Members may be re-elected. Elections normally take place in September. Members shall be chosen from the regular staff of the Central Libraries. The Council’s Returning Officer will conduct elections as required. The Chair shall be elected by the Library Council from among its own members for a two year term.

  4. Terms of Reference

    To advise and to assist the Chief Librarian in the development of policies, procedures and plans for the Central Libraries and to assist in the implementation of policy as required.

    1. by discussing matters relating to the procedures and plans of the Central Libraries and making recommendations to the Chief Librarian.
    2. by reviewing regularly the stated goals, objectives and priorities of the Central Libraries and their implementation, recommending changes when necessary.
    3. by seeking input on topics under discussion from all parts of the Library system, and, when appropriate, from the University community as a whole or from specific parts of the Libraries’ clientele.
    4. by acting as a sponsoring body for Library committees, task forces and action teams (other than those specified by the collective agreement, or committees and groups dealing with confidential matters).