University of Toronto Library.  Library

Minutes of Library Council

June 12, 1998
2nd floor Conference Room
Robarts Library

Present: S. Brown, A. Cheng, D. D'Agostino, V. Downs, E. Fillion, E. Granatstein, G. Grof, R. Healey, M. Lee, J. Leishman, K. Martyn, A. Masters, L. McNair, C. Moore, S. Newman, E. Schlauch, S. Stone, Thierry-Broad, A., K. Turko
Guests: E. Aer, S. Cozzi, I. DeDiego, J. DesJardins, B. Godoy
Absent/Regrets: G. Bravo, J. Clark, M. Cummins, B. Edwards, R. Gocht, C. Jaffray, N. Lewis, C. Matthews, J. Mendelsohn, C. Murray, I. Prociuk, A. Rae, J. Raic, M. Rosenstock, J. Snow, W. Sydorenko, A. U, L. Ulanday, I. Wagle


  1. Minutes of the June 12th meeting.

  2. Business arising from the minutes

  3. Chief Librarian's report

  4. Sub-committee on Committees - Terms of Reference, Safety & Security Committee - E. Fillion

  5. Materials Processing Implementation Team - Serials Project - Update - E. Schlauch

  6. Other business

Next meeting: Thursday, July 9th, 1998, 2:30 - 4:30 pm.
1. Minutes of the May 27th meeting:
Number 4, insert after Sub-committee on Committees: "membership and terms of reference". Correct 2.2 to read "CHIM". Addition to number 3 after the word instrumental " in creation of the Robarts Library. Minutes were accepted with the above changes.
2. Business arising from the minutes:
Chair reported that LC memorandum #23 & 24 are now on the web. Chair reported that the Task Force on Brittle materials will present their revised report at this meeting.
3. Chief Librarian's report:
The Chief Librarian reported that a formal announcement will be made in a few days about Norma's position. She is pleased to announce that Veronica Chase will be working in an acting capacity. Veronica is now working with the new HRIS system. She has an extensive background in both library and personnel activities. She has worked in the Private and Public Sectors and brings a variety of experience to the Library. Solange Silveberg will continue to coordinate staff development and Judy Snow will take Norma's place in coordinating the Great Library Service workshops. The Chair paid a tribute to Norma, who has served on many task forces and has contributed much to the Library Council and to the Library.
4. Sub-committee on Committees, Annual report:
Elinor distributed her report for review by the Council. Elinor reported on a request to disband CLESS which is needed no longer. Modifications to membership and terms of reference of ERIC are required. Library Council approved this change. A revision of the appropriate LC memo will be issued by the Chair. Annual report of the Sub-committee on Committees was accepted by Council.
5. Committee on Instruction in Library use - Annual report:
Sylvia distributed her report to Council. She added that it has been a very busy year with over 540 instruction sessions offered to 5,996 attendees. The demands for more instructors are increasing. Anyone interested in becoming an instructor should give his or her name to Sharon Brown or Sylvia. All new instructors will be provided with scripts, support, etc. Library Council voted to accept report.

Sharon thanked Sylvia for her work as Chair of this committee. Albert was thanked for his contributions.

6. Task Force on Personal Safety & Security - Report:
Copies of reports were sent electronically and copies of the appendices were made available at the meeting. Dan gave brief background information. The committee concluded that there seemed to be an increase in personal security incidents, increase in thefts, and an increase in threatening behavior. This task force reviewed the policies and procedures in place and interviewed the U of T Police and others. Dan reviewed the report, recommendation by recommendation. Alfred commented that Finance and Administration had already looked at cash handing and procedures will be changed which will compliment the recommendation made by the Task Force. After a lengthy discussion, some recommendations were modified slightly. The report was approved by Council.
7. Smart Card extension:
Alfred reported that, to date, over 48,000 cards have been issued. This has been the largest issue phase in Canada for smart card technology. A decision has been made to expand the issuance and the use of the smart card as the official student I.D. card beginning in September 1998. It is estimated that twelve to fifteen thousand cards will be issued in September. The project will include all faculties of the St. George Campus, Scarborough and Erindale. The library will continue to be the card-issuing agency.
8. Task Force on Brittle materials-Revised report:
Karen pointed out the four changes which were made to the report following the recommendations made at the LC meeting in May. Council approved report.

The Materials Processing Implementation Team update was deferred to the July meeting.

Other business: None.
Next meeting: May 27, 1998 at 10:00 a.m.

Meeting adjourned at 3:40 p.m.

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