Minutes, Wednesday June 27, 1996
2nd floor Conference Room
J. Clark, S. Crotty, E. Fillion, E. Granatstein, R.
Healey, G. Heaton, W. Holder (guest), B. Horne, K. Khera, L.
Langford (guest), M. Lee, J. Leishman, K. McMorrow, L.
McNair, A. Masters, J. Matthews, C. Moore, V. Mueller, B.
Oziewicz, M. Rosenstock, E. Schlauch, D. Simos, S. Stone, W.Sydorenko, A. U (guest), L. Ulanday, P. Uppal, I. Wagle, K. Weaver (guest), G. Wells, J. Winearls (guest), P. Yamamoto.
E. Aer, M. George, G. Grof, R. Landon, J. Snow
Wednesday October 23|
2nd floor Conference Room
- Minutes of the meeting of May 30, 1996
- Business arising from the minutes
- Chief Librarian's report
- Acquisitions Users' Group (Subcommittee on Committees)
Staff Development Committee Annual Report (A. Thierry-Broad)
Committee on Bibliographic Access report on Cataloguing Priorities (L. Langford)
Materials Processing Implementation Team: Draft final report (E. Schlauch)
Science Information Services update report (Joan Leishman)
Elsevier Project (E. Granatstein)
"How did the Gerstein Science Information Centre get the name?" (Response: J. Leishman)
- Other business
1. Minutes of the meeting held 30 May 1996
The minutes were accepted with one correction: K. McMorrow was absent.
2. Business arising
3. Chief Librarian's Report
C. Moore reported that the
deadline for application for the enhanced voluntary
retirement and exit packages has been extended to July 2,
1996. The eligibility for the retirement program has been
reduced from 80 points to 75 points.
4. Building plan
C. Moore said that plans for the various
moves within Robarts, which have been in the works since
January, are now coming to fruition. The Reference and
Resource Sharing departments are now together on the 4th
floor. The Government Publications staff are working on the
4th floor until they move to their enlarged area on the 5th
floor. The map cabinets move has been delayed 10 days. The
demolition on the 1st floor will start the second week of
July. The work will not be completed for the beginning of
the academic year in September. The Library will make sure
workstations providing access to UTLink will be available.
The I.C. office and lab area will be completed towards the
end of October. The furnishings are currently being tested,
and a lot of feedback is being received from staff and
users. The teaching lab and electronic classrooms on the 4th
floor are expected to be ready for September. She thanked
the staff on the 7th floor for accommodating the I.C. staff
who will be located on the 4th floor when work is completed.
5. Committee on Bibliographic Access Annual Report
L. Langford presented the report. She pointed out that the
major task ahead for the Committee is to advise the
Materials Processing Team on cataloguing priorities.
Bibliographic access acts as interface between cataloguers
and users. The report was accepted.
6. Science Information Services
J. Leishman presented the report of SCISIT, Science Information Services - Future
Direction; Phase II Recommendations - June 1996. Prior to
the writing of the report, the Team met with staff in the
Sig.Sam/Sci.Med complex and obtained a great deal of
feedback which she passed on to the Chief Librarian. She has
also received comments from librarians from departmental
science libraries. Comments were made as to the desirability
of dealing with the humanities collection in one single
move. J. Leishman said that there are building constraints
whose solution would require a lot of money, and that one
shift would be ideal, but very hard to obtain. The planned
changes are aimed at alleviating the confusion that the
current arrangement creates. Regarding collection
development, she said that the recommendations are for the
Chief Librarian, and that an ad-hoc committee would have to
be set by the Subcommittee on Committees.
7. Elsevier Project
E. Granatstein provided a brief
background and a progress report on this project. The
project will provide online access to the full text of two
hundred Elsevier titles (100 biomedical and 100 engineering)
to U of T users. At this point, three quarters of the titles
have arrived and have been loaded. In the next 2 weeks a
group of faculty and students will preview the project and
provide advice on desired changes. After that, staff will
have the opportunity to view the database. Staff training is
being planned by S. Meikle. Online help will be available as
well. FIS has been contacted to see if faculty members are
interested in studying the use of this database.
8. Question period
"Could ITS revive its newsletter and publish it 3 to 4
times a year?" W. Holder responded that his department would
be more than happy to revive the newsletter and publish it
electronically 3 or 4 times a year.
9. Other business
E. Schlauch provided an update on the
work of the Materials Processing Implementation Team. The
energies of the group will focus on getting the DRA
acquisitions module implemented. Once it is in operation,
the catalogue will show records for items on order. More
consultation will take place to firm up procedures and/or
expectations. The work on bibligraphic processing workflow
will benefit from advice from the Bibliographic Access
Committee. He will report again in September.
I. Wagle pointed out that photocopying machines are not
displaying the copyright notice. This will be passed on to
P. Mountain, member of the CUPE Local 1230 Executive
requested permission to address the Council regarding staff
reductions in the Library affecting Union members. He
appealed to the Library to extend the period in which it
plans to deal with staff reductions and the period for
application for the retirement and voluntary exit packages.
He cited several reasons: difficulty in keeping library work
to standard with the current number of staff; President
Prichard's commitment to implement cuts in more than 1 year;
negative impact of going into negotations while effecting
layoffs in the Library. He asked Council members to read the
technological change clause in the collective agreement.
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