Minutes, March 10, 1999
2nd floor Conference Room
G. Bravo, A. Cheng, P. Clinton, S. Crotty, D. D'Agostino, J.
Desjardins, V. Downs, E. Fillion, E. Granatstein, G. Grof, R. Healey, C.
Jaffray, L. Langford, J. Leishman, K. Martyn, L. McNair, C. Moore, S.
Newman, M. Press, M. Rosenstock, E. Schlauch, J. Snow, I. Wagle.
V. Chase, J. Clark, S. Cozzi, B. Edwards, G. Garlock, R. Holder,
E. Houtman, S. Hawrychuk, C. Murray, J. Raic, C. Socknat, S. Stone, W.
Sydorenko, A. Thierry-Broad, K. Turko, A. U., L. Ulanday
S. Brown, H. Cunningham, B. Godoy, S. Langlands, H. Michael, M.J.
Wednesday April 21, 1999|
2nd floor Conference Room
2:30pm - 4:00pm
- Minutes of the meeting on March 10th, 1999
- Business arising from the minutes
- Chief Librarian's report -
- Task Force on Services at a Distance - Terms of Reference & membership - [Albert Masters]
- Annual Reports
- Committee on Personal Safety -
- Committee for Library Services for Persons with Disabilities -
- Road to Taos - Update -
- Raising Our Sights - Reports
- Sciences - [Joan Leishman]
- Humanities & Social Sciences -
- Materials Processing -
- Report on cataloguing of electronic materials -
(The Report will be sent out electronically before the meeting)
- Other Business
Minutes of the meeting of January 27th, 1999
Accepted as written.
There was discussion regarding No. 4 of the Minutes
about providing access to uncatalogued CD-ROMS and the way that this issue
is addressed. A member asked how Public Services staff are updated on the
new on-line databases that become available and the process was reviewed.
Chief Librarian's report
C. Moore reported that the process of creating
a library plan is proceeding and that she expects that a good draft plan
will be the result in a month or so. She pointed out that there are three
main groups currently at work: Humanities and Social Sciences, Sciences and Materials Processing.
Carole also reported that due to the fact that high schools have reduced
their five year programs to four. Beginning in 2001 the University expects
to have to accommodate and additional 12-15,000 students. Extra money has
been asked for but the outcome is unclear at this point. This will impact
our shrinking study space on campus.
Resource Sharing: Helen Michael reported in Susan Stone's absence. The
report touched upon various issues, including the implementation of the new
Cancopy agreement and tariff schedule, and the fact that the role of the
Resource Sharing Committee continues to be that of acting as a vehicle to
- Reference Services . Marian Press gave the report. Marian reviewed the
goals that had been accomplished throughout the year, in particular, the
Committee's role in continuing to be a forum for committee members to
report on new initiatives. The Committee continued to assist in the
testing of potential new on-line databases/electronic journals. Marian also
gave some highlights , including workshops that had been offered and
various motions that had been presented to the Library Council.
- Electronic Information Resources Committee . E. Goettler reported to the
Library Council. Elaine commenced by giving an overview of the Committee
and followed up by raising issues and concerns, i.e. the necessity that all
electronic resources be catalogued to ensure access to all users. The
concern in regards to service and maintenance of our collection resources
Great Library Service: Statement of Values
G. Bravo spoke for Judy Snow. A statement of service values was distributed to all and discussion followed. Gabriela mentioned that valuable feedback from staff had been received. Most suggestions were incorporated into the new draft. After some discussion, the Council endorsed the draft.
- Is the Library planning to do any training of Fire Wardens? At present
there seems to be some confusion as to who the wardens are. In the past
couple of years there has been a general migration of Sections throughout
the library. Our recent "fire drill" was very indicative of how few of the
procedures are known or at least followed. Also the certificates of most
of our "first aiders" have expired or will soon expire. Will there be
another round of training sessions?
And finally just a comment or criticism. After our last major snowfall, the
removal of snow from around the entrances to Robarts was almost nil. On the
north platform, the only paths leading to the revolving doors were made by
library users. Also, only after the fire drill was snow cleared away from
the fire exits. There needs to be someone to monitor that sort of thing.
Perhaps the Health and Safety Committee should look into it? - Stephen
Bill Godoy responded. In regards to the snow removal, he agreed that the
removal of the snow took much too long despite his repeated requests for
removal. He stated that he has sent a letter in regards to this to
Facilities and Services. In regards to the Fire Warden situation, the
training has now been replaced by having Fire Wardens view a Training Web
Page. He asked that departments contact him with an updated list of Fire
Wardens. Some discussion ensued regarding the whole training issues and
what skills should be acquired. A. Cheng remarked that concern has already
been expressed by his office in regards to the inadequacy of the training
(both verbally and in writing). He is pleased that this issue has been
brought to the Council's attention and feels that this will further
strengthen their position. It was suggested that a group meeting of Fire
wardens take place with Bill for review.
In regards to First aid certificates, Bill noted that a training schedule
will come out at the end of March and he encouraged department heads to
submit names of staff members.
- During much of the academic year, and particularly during the months of
October-November and February-March, access to the Library's web resources
is often unreliable and slow. While there may be more than one reason for
this, many of the problems seem to be related to "the server".
Could we have an explanation of what caused the server, or servers, to
fail, particularly when accessing the Library's homepage and electronic
journal indexes, and what is being done to improve the situation. - Mary-jo
Peter Clinton responded. Peter used a video projector to explain all the
background and factors which lead to this situation. He outlined what steps
had been taken, including installation of new Dell workstations and
upgrades to library servers.
Once more using the video projector, Peter gave an update
regarding TAOS. Peter touched upon the role of the transition teams and
reviewed the transition deadlines.
Staff Development Committee Report
Adrienne Thierry-Broad reviewed the
points of the Report. She mentioned that one goal of the Committee this
year was to provide the opportunity for all staff to acquire basic computer
skills. The Committee is in the process of mounting a Staff Development
website which will also provide on-line registration. The ERRG Learn-ins
given were very successful and will next be offered to faculty members.
The needs assessments were also very useful and the Committee will
continue to try to accommodate the needs of staff and to give timely
training. The Committee would like to propose that consideration be given
to expanding the training labs so that they can give training sessions
promptly rather than waiting for the labs to be available.
I. Wagle stated that she hoped that everyone would keep
in mind the needs of the handicapped when preparing the Raising Our Sights
The meeting adjourned at 4:25 p.m
Library Council Minutes and Agenda's