University of Toronto Library.  Library
Council.

Minutes, Wednesday March 19, 1997
2nd floor Conference Room
Robarts Library

Present: E. Aer, P. Bellamy (guest), S. Brown (guest), J. Clark, P. Clinton (guest), S. Crotty, E. Fillion, E. Granatstein, G. Grof, C. Hagstrom (guest), R. Healey, W. Holder (guest), B. Horne, K. Khera, M. Lee, J. Leishman, N. Lewis (guest), L. McNair, R. Marks (guest), A. Masters, M. Miller, C. Moore, B. Oziewicz, A. Rae, M. Rosenstock, E. Schlauch, D. Simos, K. Turko (guest), L. Ulanday, P. Uppal.

Absent: E. Aer, P. Bellamy (guest), S. Brown (guest), J. Clark, P. Clinton (guest), S. Crotty, E. Fillion, E. Granatstein, G. Grof, C. Hagstrom (guest), R. Healey, W. Holder (guest), B. Horne, K. Khera, M. Lee, J. Leishman, N. Lewis (guest), L. McNair, R. Marks (guest), A. Masters, M. Miller, C. Moore, B. Oziewicz, A. Rae, M. Rosenstock, E. Schlauch, D. Simos, K. Turko (guest), L. Ulanday, P. Uppal.
Next Meeting Wednesday March 19, 1997
2nd floor Conference Room
Robarts Library
Agenda
  1. Minutes of the meeting of February 19, 1997

  2. Business arising from the minutes

  3. Chief Librarian's report (C. Moore)

  4. Reference Services Committee - Annual Report (E. Collins) [Approval]

  5. Electronic Databases and the Growth of Library Consortia - R. Marks [Information]

  6. Question Period: "How is Materials Processing implementation proceeding?" (Response: E. Schlauch)

  7. Library Council review - A. Masters [Discussion]

  8. Other business


1. Minutes of the meeting held January 22, 1997
Accepted.


2. Business arising
Regarding item 5., it was noted that the suggested change to the web interface has been implemented.


3. Chief Librarian's report
C. Moore distributed copies of the U of T newsrelease on the Federal Government's budget announcement. Infrastructure funding for research purposes is good news and should help the Library. This is the result of a long effort on the part of universities to persuade the government to take this step. The University will continue dealing with budget cuts already announced. The Materials Processing changes are ongoing and a number of steps have been taken to integrate our systems. Staff are dealing with the technicalities of overlaying, and beginning to take more control of the backlog. Ms. Moore distributed copies of Law Link, produced by the Law Library for faculty. Law Link is a series of aids, including a guide to CD-ROM, a guide to online services, etc. It has been well received by faculty. It is available to students for a small price. Ms. Moore said that this was a great idea, worth replicating.


4. Sub-Committee on Committees Report
B. Horne presented a motion, duly seconded, to dissolve the Information Technology Steering Committee and establish the Electronic Information Resources Committee. The motion was amended to allow for the addition of an appointed member from the technical services area. It was clarified that the membership was kept to a workable size as the committee is intended to be a working group which will propose to the Chief Librarian the networking of particular resources. It was agreed that the composition may be revised later on, if necessary. The terms of reference of this committee were set out after consultation with members of the committee which is being replaced. CARRIED.


5. Electronic Selections Committee - Policies and Guidelines report
S. Brown stated that upon return from ALA she was made aware of some concerns that staff in Data, Map and Government Information Services have regarding the guidelines. Also, at the ALA meeting she learned more about archiving of electronic material and would like to incorporate these ideas into the document. It was agreed that there should be a unified and representative policy. It was felt that the committee had done a tremendous job in drawing together these policies. The document will be passed on to Ms. Moore to become a CLAM. Appendix 2 will be brought to Council. It was noted that references to the committee should be changed to "Electronic Information Resources Committee".


6. Committee on Theses - Annual Report
K. Turko presented the report. It was clarified that the list of theses would continue to be produced, but in light of some changes proposed by SGS, it would have to be decided who will do it. Karen will keep the Council informed of developments regarding this evolving issue. The report was accepted.


7. Resource Sharing Committee - Annual Report
J. Clark presented the report on behalf of S. Stone. Report accepted.


8. Question Period
"Will the 'gateway' go? If so, when?": P. Clinton responded. He said that the answer to the first question is yes, but that the second question is not as easy to answer. Peter made a blackboard presentation showing the different steps that will have to take place to depart from the current DRA "classic" system and to fully implement the DRA new system - yet to be named. It is expected that this will be accomplished by the middle of 1998, according to timing given by DRA in a preliminary way. To move to the new system, operations may need to switch to a Unix operating system. The database conversion will take months. Fortunately, the capability of running both, the old and new, systems is available. Peter clarified that DRA is committed to implementation of enhancements without detriment to all current features of the system. He also said that there is the potential to do concatenation on the fly, according to certain criteria. UTL has been chosen by DRA as a beta test site for DRA Web2, which will give us a great opportunity for input. The DRA conference takes place in 2 weeks


9. Other business

Information regarding the Library Council review committee will appear in the upcoming issue of the Staff Update.


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