Minutes, Wednesday 27 November 1996
2nd floor Conference Room
L. Avison (guest), M. Edmunds (guest), E. Fillion,
G. Garlock, E. Granatstein, G. Grof, R. Healey, G. Heaton,
S. Hawrychuk (guest), B. Horne, K. Khera, M. Lee, K.
McMorrow, L. McNair, K. Martyn, A. Masters, M. Miller, C.
Moore, C. Murray (guest), B. Oziewicz, M. Pearson (guest),
M. Rosenstock, E. Schlauch, D. Simos, M. Stevens (guest), S.
Stone, K. Turko (guest), A. U (guest), L. Ulanday, P. Uppal.
E. Aer, J. Clark, M. George, R. Landon, J. Leishman,
V. Mueller, M. Roddy, I. Wagle.
Wednesday January 22, 1997|
2nd floor Conference Room
- Minutes of the meeting of October 3, 1996
- Business arising from the minutes
- Chief Librarian's report (C. Moore)
- Subcommittee on Committees report (B. Horne)
- Reference Services Committee motion (E. Collins, Commitee Chair)
Motion: "Recognizing high levels of frustration, the Reference Services Committee supports adequate on-site printing capability for every terminal at all libraries and downloading capability from all public access personal computers with virus scanning software."
- Question Period:
"Why was the Web interface for UTCat chosen to be at the top of the main menu? Most users find
it confusing and cumbersome and need help to find the normal UTCat which they are used to -- it's the second item from the bottom, after e-mail, etc., etc." (Response: P. Clinton)
1. Minutes of the meeting held 23 October 1996
Item #3, para. 2, last sentence to read: "Subject specialists will be
consulted about the wording on the screen to alert users
about the choices of interface available and their effect on
searching." Accepted as corrected.
2. Business arising
3. Chief Librarian's report
C. Moore commented that the
Government's White Paper on Higher Education process
continues. The final document is expected to be completed
December 16. She also mentioned that a budget announcement
from the Government is imminent.
4. Sub-Committee on Committees Report
B. Horne moved that
M. Roddy, P. Hall, J. Mendelsohn, R. Healey and D.
D'Agostino be added to the Staff Training & Development
Committee. Duly moved and seconded, the motion was passed.
5. Materials Processing Implementation Team's Final Report
E. Schlauch pointed out the main changes to the
previous version of the report. On page 2, there is a brief
comment on the impact of materials processing on campus
libraries. A larger section on bibliographic processing was
added. Regarding listing, a third alternative was added. The
team is still receiving comments on the report. The listing
stream as described in the report will probably not be
implemented. At a future meeting, he will report on steps
already being implemented.
C. Moore commented that she has been talking to
supervisors in Technical Services about the impact of the
changes and about alternatives to brieflisting of foreign-
language materials. At this point, she is quite optimistic
that material will get to the shelves in three steps:
unpacking/invoice checking/barcoding/tattletaping; finding
LC record (derived), or bringing in the vendor's record, or
creating interim record, and linking; original cataloguing
or Fast classification. Material will be on the shelves
while improving of record can occur as full records become
available. Classification by subject/language specialists
will be done with the assistance of staff expertise from
In reply to a question, C. Moore said that the
reorganization of the barcoding operation at Gerstein does
not need to wait for the materials processing changes.
E. Schlauch noted that the Team's work is finished and
that sub-groups will be working on implementation. Once
tasks are defined, staff will be assigned to them. Selectors
will assist in determining what material will absolutely
receive full cataloguing. An emergency infusion of staff has
been requested to deal with the build up in the Parcel Room.
It was noted that any solution that will allow browsability
of foreign-language material will be a great improvement. It
was mentioned that the Library of Congress is not planning
to change its antiquated classification system.
M. Lee thanked E. Schlauch and pointed out how useful
it had been for this process to have had several drafts of
the report brought to the Council.
6. Annual Reports
The reports below were distributed at the meeting.
- Cataloguing & Authorities Users' Group: S. Hawrychuk presented the report, which was received by Council.
- Publications Committee: C. Murray presented the report, which was accepted by the Council.
- Committee on Signage: G. Garlock presented the report, which was accepted by the Council.
7. Working Group on Undergraduate Services - Final Report
L. Avison presented the final report of the group and
responded to questions. Regarding consultation with student
groups, Liz noted that a formal process did not take place
in the summer for obvious reasons, but that the report is
going to the Advisory Committee on the UTL System which has
student representation from SGS, SAC and APUS. It was also
felt that it would be more productive to present the report
to open the discussion with interested groups. She was
interviewed by "The Newspaper", the University College's
interviewed by "The Newspaper", the University College's
student paper, on this subject. Regarding concern that
moving the undergraduate collection to Robarts will increase
the demand on the staff and space, Liz noted that there is a
recommendation that deals with study space and collection
storage. The report recognizes that undergraduates are
already using Robarts quite heavily with 42% of loans to
undergraduates. Use of Sigmund Samuel by outside users is
another implication that will need to be addressed through
campus libraries. It was pointed out that the Short-Term
Loan service will remain at Gerstein as a key service. It
has been recommended that in the long run the STL service be
moved to Robarts (where it was located years ago). The focus
of the report is not to reduce services to undergraduates.
It was suggested that consideration be given to transferring
all multiple copies and that cooperation from faculty
teaching large courses be sought. It was also suggested that
faculty be informed of changes, emphasizing the fact that
services will continue.
Any group wanting to discuss the report further, please
contact L. Avison. She would go to interested departments.
8. Question Period
"What are the activities of the Information Commons on the 1st and 4th floors?": M. Edmunds
He began with the 7th floor where the I.C. is carrying
out temporary activities in support of the Adaptive
Technology Resource Centre, which will move to the 1st floor
in a few weeks. For the next two years, I.C. will be
carrying out a project with SoftQuad producing tools that
will help people with various disabilities.
The 4th floor area houses the Centre for Academic
Technology (staff, labs), which produces supporting
instructional technology, curriculum-based tools and tests
materials before putting them on the web. The Centre also
runs the Java development centre, which is a lab where
people produce Java applets. Connected to it is the Teaching
and Learning Resource Centre, run by the Library, and the
classroom in room 4055, where I.C. and Library staff have
been offering very well attended courses.
Located on the 1st floor, is the I.C.'s Help Desk,
which supports a variety of applications and provides in-
person, phone-in and e-mail service. The in-person service
runs 9 am to 5 pm and the phone-in service runs 9 am to 12
midnight. This service is moving into the former Map Library
area in the next couple of weeks, just beyond the area
currently open. Also in this area is the I.C.'s
publications group, which supports the production of web
pages, and staff offices. Since September, workstations have
been increased with stand-up stations at the front and a sit
down area with word processing stations and printing
available. The public area will expand by 20 or so stations.
It is expected that most of the area will be completed
before the holidays. Behind all this, there is a very
sophisticated technology. The I.C.'s staff is approximately
45 FTE, with the Help Desk and classroom support operation
relying heavily on part-time staff.
9. Other business
There will be a review of Library
Council's terms of reference and membership. Watch for
announcements in the "Staff Update".
Back to: Library Council Minutes and Agenda's