Minutes, November 30, 1999
2nd floor Conference Room
G. Bradshaw, G. Bravo, V. Chase, A. Cheng, J. Clark, S. Cozzi, M.
Cummins, V. Downs, E. Fillion, G. Garlock, E. Granatstein, G. Grof, R.
Healey, C. Jaffray, M. Lee, A. Masters, L. McNair, C. Moore, C. Murray, S.
Newman, J. Raic, M. Rosenstock, E. Schlauch, A. U
S. Crotty, S. Hawrychuk, E. Houtman, B. Edwards, J. Leishman, P.
Clinton, D. D'Agostino, R. Holder, L. Langford, K. Martyn, J. Snow, A.
Thierry-Broad, T. Guardia, S. Stone, K. Turko, I. Wagle, C. Socknat, M.
S. Brown, K. Weaver
Thursday, September 30, 1999|
2nd floor Conference Room
2:30pm - 4:00pm
The Library Council will meet on Tuesday, November 30, 1999, 2:30 - 4:00 p.m., 2nd Floor Conference Room, Robarts Library.
* paper copies of reports will be provided at the meeting
- Welcome to new and returning members
- Minutes of the September 30th meeting
- Business arising from the minutes
- Chief Librarian's report
- Announcements from the Chair, Steering Committee
- Publications Committee: Annual report*
- Committee on Signage: Annual report*
- Other business
- Welcome to new and returning members: The new Chair, Elinor Fillion,
welcomed all members to Council.
Minutes of the September 30th meeting:
The minutes were accepted as written.
Chief Librarian's report
Carole Moore reported that a new President
for the University has been approved by Governing Council this morning,
Robert Birgeneau. An announcement is in circulation.
The Chief Librarian announced that an anonymous donor has made it possible
to move ahead with Phase II of Gerstein renovations. This will include an
addition to the east side of the building and will allow for eight hundred
new study spaces. It will create a new staircase for the building as well
as alleviate some internal space problems for books. Completion is anticipated by the fall of 2001, as nine months will be needed for planning and
one year for construction.
The Chief Librarian reported that the Self Study, which was completed last
spring, is a part of the overall planning process which includes all
university divisions. The Library's External Review (which was distributed
to members of the Council) was conducted by three external reviewers and
they are as follows:
* Robert Wedgeworth, University Librarian, University of Illinois and past
President, International Federation of Library Associations.
* Thomas Sanville, Executive Director, Ohiolink, and President,
International Consortium of Library Consortia.
* Elaine Sloan, Vice-President for Information Services and University
Librarian, Columbia University Library.
She added that the reviewers all brought a wealth of experience. She
continued to review the document with the Council and highlighted certain
areas of strengths and weaknesses that the reviewers noted which were as
I. Extraordinary commitment by the central administration to protect the
purchasing power of the acquisitions budget against the ravages of
inflation and against fluctuations in the value of the Canadian dollar
against other major currencies.
II. The centrality of the Library's development of the Information Commons
as a major strategy for linking teaching and research.
III. No serious weaknesses in its current operations, facilities or
IV. An innovative program of adaptive technologies for users with
While the visit revealed no serious weaknesses, the following was
I. Professional staff renewal and reconfiguration in view of recent staff
reductions and the loss of
experience due to retirements of key personnel.
II. Development of a systematic program to ensure that the quality of
service can be improved continually.
III. Creation of a stable, recurring funding base for the Information
Commons and other information technologies.
IV. Internal and external collaborative arrangements that will expand the
ability of the Libraries to improve and extend services and resources.
The Council was then referred to page 5 of the document, which speaks about
the Collection Budget. Judy Snow and Joan Leishman both sat in on the Arts
and Sciences Planning and will bring back information to the committee at a
future date. Perhaps the most important point made was Partnership
Relationships and Global information sharing.
Staff renewal was discussed. Carole noted that this is a major point in
our self-study and added that the Provost has not made any decisions yet.
The Chair of Library Council asked if a new Chair had been named for the
Advisory Committee? The Chief Librarian announced that Professor Ken
Bartlett, Professor of History, will serve as Chair. An announcement will
be made in the new University of Toronto Library Newsletter with a list of
all members included.
The Chair of Council reported that the External Review document would be
placed on the agenda for the January meeting, so that members will be more
prepared to discuss the recommendations.
Publications Committee - Annual report:
The Chair, Carolyn Murray distributed a written report to Council
members, and announced that the committee's five objectives for 1999 had
been completed. She thanked Library Administration for funding and
providing help with the Library brochures and offered special thanks to
Gabriela Bravo, from the Development Office, who coordinated all the design
work with the graphic designers, James Ireland Design. Carolyn then
reviewed the report, providing examples of the new brochure designs, maps,
and pamphlets. She reported that the possibility of an "overview"
brochure is being discussed, which would include key services. Staff were
reminded that advice and textual changes related to publications should be
forwarded to Carolyn Murray.
The Chair congratulated the committee on the amount of work completed this
year. Council voted unanimously to accept the report.
Committee on Signage - Annual report:
Gayle Garlock distributed a report to council. The committee met once in 1999, November 30. The report was reviewed with Council. Some concerns were raised regarding
signage in the stacks, and it was recommended that temporary signage be
made available while collections are being moved. These concerns will be
referred to Access and Information. There were also some questions about
the room numbering system in the Robarts building, and about food and drink
in Robarts. It was agreed that neither of these issues is related to the
terms of reference of the Committee on Signage; however, staff from
Gerstein offered to share information related to their recent campaign
against food and drink. Gayle thanked Gabriela Bravo for all her hard
work in reviewing the signage in the public areas of the Robarts building.
Sample signs are available and she will be consulting with staff before
having the new signs installed.
The Chair thanked the committee for its report, which Council voted to
- The meeting adjourned at 3:40 p.m.
Library Council Minutes and Agenda's