Reservation request form: bookable clubs space at U of T Libraries

Please note that while Gerstein will supply a table for those booking tabling space, Robarts has a Bring Your Own Table (B.Y.O.T) policy for the tabling space you book at the library. 

Groups must abide by the following guidelines:  

  1. Only University of Toronto affiliated recognized student groups, staff and faculty may book the spaces available at the libraries for tabling. 
  2. Groups with space bookings will abide by U of T Library’s Code of Conduct.  
  3. Selling food and drinks, including baked goods, is not permitted at the libraries, as well as the selling or distribution of products from external vendors (including items like books, banking and credit cards, etc.)  
  4. Groups tabling to promote upcoming paid events, such as galas or conferences, are not permitted to sell tickets at the libraries.
  5. Banners, posters or other materials may not be attached with adhesive to library walls, or columns without permission from library staff beforehand.  
  6. Groups will need to bring their own table and office supplies (e.g., tape, scissors, staplers, etc).  
  7. General safety practices consistent with university policy and fire regulations must be observed:  
  • Do not impede the flow of foot traffic through the adjacent area.  
  • Keep doors and pathways clear of obstruction. 
  1. Keep noise levels to a minimum to avoid being disruptive to of students studying in the area.  
  2. Students using the booked spaces are not permitted to approach or disrupt library users in the area. 

    Please Note! 

    Selling food and drinks, including baked goods, is not permitted at the libraries, as well as the selling or distribution of products from external vendors (including items like books, banking and credit cards, etc.).

    Student groups can also book spaces for their events around campus. Use the Campus Room Finder to see what is available.

    For all food-related tabling and events with Campus Events, review their office’s guidelines and complete the required forms on their webpage.  The library reserves the right to cancel reservations if the above conditions are not met, for safety reasons, and/or fire code violations. 
What is your association with the University of Toronto?
Your group must be listed at: https://sop.utoronto.ca/groups/ 
Which library would you like to reserve a space to table in?
What duration would you like to book tabling space for?
Do you require additional space or surfaces for signage?
* Please let us know below if you are requesting to book a tabling space for more than one day/time?