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Loan services

One more loan extension for items borrowed before September 7, 2021. Details below.

You will need a TCard or library card to borrow from the libraries. For loan privileges relating to different types of library users, see Library cards and TCards.

Loan privileges  |  Renewals   |  Request a hold   |  Fines |  Fees for lost & damaged items 

Loan privileges by patron type at most University of Toronto Libraries

PATRON TYPE LOAN PERIOD MAXIMUM POTENTIAL LOAN PERIOD ITEM LIMIT
Undergraduate students 14 days 84 days 50
Graduate students 90 days 360 days 200
Faculty members 90 days 360 days 200
Staff 90 days 360 days 200
Alumni 14 days 14 days i.e., no renewals 25
Research readers 14 days 42 days 100
Direct borrowers 14 days 42 days 100
Associate members 14 days 42 days 100
Continuing studies students 14 days 84 days 50

Exceptions

  • Items from audio/video collections have a 14-day loan period, and cannot be renewed. This applies to all patron types
  • Loan periods for items from short term loan collections, including course reserves, vary between 3, 5, 24 or 72 hours and cannot be renewed

Designate a proxy borrower

  • Faculty and staff may designate another library borrower to sign out items from the University of Toronto Libraries onto their account
  • This service is also available to any library borrower unable to visit the libraries because of a disability
  • Complete this application form to request this service

When another borrower places a hold on your checked out item

  • If another borrower places a hold on an item that is checked out to you, it will be recalled, i.e., your loan period will shorten* to 14 days and you will get an email asking you to return within 14 days
  • If you do not return it within 14 days, you will be charged a fine of $2.00 per day until it is returned
  • In addition, overdue recalls blocks the patron form borrowing
  • * Note that if the checked-out book has a due date less than 14 days and is then recalled, the due date will not be changed

 

One more loan extension

All items borrowed before September 7, 2021 had due dates set at September 29, 2021. 

Due dates for these active loans have been extended for one final time as follows:

  • Currently registered undergrads:  November 1, 2021

  • Currently registered graduate students: January 31, 2022
  • Current faculty: January 31, 2022
  • Current staff:  January 31, 2022

All other library users must return their items by September 29.  

Items may be returned to any of the University of Toronto Libraries scheduled to reopen in September.

Items subject to recall

  • As of September 7, all items currently on loan will be subject to recall if requested by another user. 
  • Library users will receive email notification and be expected to return items within 14 days.
  • If you cannot return your materials on time due to circumstances beyond your control, email libraryhelp@utoronto.ca, or the owning library to make alternative arrangements and avoid fines.  

Automatic renewals

Automatic renewals for new loans Items borrowed from September 7 on will be subject to the new automatic renewal policy

 

Renewals

Automatic renewals

  • Two days before an item is due, the system will automatically try to renew it on your behalf
  • If the item is not eligible for renewal, you will get an email advising you to return it
  • If another borrower requests an item checked out to you, it will not be eligible for renewal – if the due date is more than 14 days away, your loan period will shorten to 14 days, and you will get a email asking you to return it
  • Once your maximum potential loan period (see table above) is reached, you must return your items to any University of Toronto library to avoid overdue fines.
  • You can also proactively renew your items by signing into LibrarySearch 

Automatic renewals are not made when:

  • The item is a short term loan, which include course reserves
  • The item is an audio/video item
  • Someone else has requested the item
  • You have reached the maximum potential loan period for your patron type – see table above
  • You are an alumni borrower – alumni borrowers do not get renewals

 

Request a hold

Holds

  • To request a hold, sign in to LibrarySearch and find the item you want
  • Select the GET IT option to request
  • NEW! You may request a hold on items that are in the library as well as items which are checked out
  • When you request a hold on a checked out item, the current borrower's loan period will shorten to 14 days, and they will get an email asking them to return it
  • When your holds are ready, you will be notified by email, and will have up to 7 days to pick it up
  • You can request items for pickup at the holding library, or for pickup at another campus
  • Each user can place up to 10 concurrent hold requests before having to pick up their items

Exception

Short term loan items, including course reserves, are not requestable, i.e., holds cannot be placed on them.

 

Fines

  • Library privileges are withheld when an item on your account is more than 14 days overdue or your fines and/or fees reach $25.00 or greater
  • Privileges are also withheld when a short term loan, including course reserves, which are overdue by 24 hours or more
  • Should you fail to return your items on time, fines will be incurred as follows:
Fines Cost
Regular books or media $0.50 per day per item
Course reserves & short-term loans $0.50 per hour per items
Recalled items $2.00 per day per item

How to pay

  • Sign in to LibrarySearch and pay fines from your account
  • In person: Not available currently

Forgiveness

Documentation may be required to reduce or forgive fines.

To dispute fees, contact the library from which the item originated.

The following reasons do not warrant fine forgiveness or reduction: 

  • Forgot the due date
  • Did not receive a courtesy or overdue notice
  • Was unaware of library policies
  • Borrowed the item for someone else
  • Returned late by someone else
  • Did not report TCard stolen

 

Fees for lost & damaged items

  • Fees for lost and damaged items are charged to cover the cost of replacing or repairing the item
  • Additional fees could be charged, depending on the situation
  • Items which are not returned within 42 days of the due date will be deemed lost, and a replacement fee will be assigned
  • Returning items in a damaged condition will result in damaged item fees
Fees Cost
Lost book or media  $145.00 per item
Lost bound journal  $245.00 per item
Damaged item repair fee $45.00 per item

To dispute fees, contact the library from which the item originated.

How to pay

  • Sign in to LibrarySearch and pay fines from there
  • In person: Not available currently

– Last update: September 20, 2021