Gifts

The Library encourages the donation of materials which will complement its own acquisitions. Over the years the generosity of donors has contributed significantly to the research collections.

 

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Temporary suspension of acceptance of gifts-in-kind to the central collections

Beginning June 1, 2018 until at least January 2019, the University of Toronto central libraries will temporarily suspend acceptance of donated materials for the general collections. This will allow our collections specialists to assess and process the significant volume of donations previously received that have yet to be added to the collections. As well, it will allow for the establishment of harmonized policies and acceptance procedures across the central library system.

Please note that this measure will not apply to gifts of antiquarian books for the Thomas Fisher Rare Book Library, gifts to the University of Toronto Archives or gifts to the Media Commons. For information on gifts to these libraries, please contact:

 

 

If you have any questions or concerns regarding our temporary suspension of gift acceptances, please contact Caitlin Tillman, Associate Chief Librarian for Collections and Materials Management.

 

Donation Procedures

  • A list or bibliography may be requested of the donor, and only the material wanted for the collection will be accepted.
  • In special instances, a visit will be made to the collection
  • Transportation or shipment of the gifts accepted for the collection will be taken care of by the Gifts Section.
  • Once received, the material becomes the property of the University of Toronto. The Library has the right to dispose of duplicate or unwanted material in the most appropriate manner it sees fit. This may include: gifting the material to another library, offering the material on an international exchange, giving the material to one of the book sales of the University of Toronto Libraries, selling the material on the second hand market, usually BetterWorldBooks. Material that cannot be placed in any of these categories will be recycled.

 

Tax Receipts

Donations to the Libraries are considered charitable donations, and may be eligible for tax receipts subject to Canada Revenue Agency regulations. If requested to do so, the Library will have the gifts it retains valuated for income tax purposes. The valuation will reflect the fair market value of the items retained.  Tax receipts will not be issued for gifts that have a fair market value of less than $500.00. For gifts with a value of $1,000.00 or more, a Deed of Gift form will have to be completed and signed by the donor.

Only gifts donated before October 31 will be issued with tax receipts for that year.

 

Donor Recognition

The Library will identify gifts made to its collections by means of an appropriate book plate. A letter or email will also be sent to acknowledge receipt of the gift material.

 

Contact Information

Andrew Davidson, Head, Gifts Section